|
ARTICLE I: PURPOSES
I.1 The corporation is organized and operated exclusively
for charitable purposes. The
purposes of this corporation shall be to engage in any lawful activities,
none of which are
for profit, for which corporations may be organized under Chapter 65 of
the Oregon
Revised Statutes (as amended from time to time) and Section 501 (c) (3)
of the Internal
Revenue Code of 1954 (as amended and revised from time to time).
1.2 The corporation's primary purpose shall be the fostering of international
friendship and
understanding through cultural and educational exchange and the facilitating
of personal,
business, and governmental ties between citizens and officials of Portland
and
Khabarovsk.
ARTICLE II: NONMEMBERSHIP
This corporation shall have no members as that term
is defined by Oregon Revised Statutes Chapter 65, but shall have members
for other purposes. These members shall have none of the rights or duties
described in ORS Chapter 65 (as amended and revised from time to time).
ARTICLE III: BOARD OF DIRECTORS
III.1 Duties: The corporate powers,
business and property of the corporation shall be exercised, conducted
and controlled by a Board of Directors.
111.2 Number: The number of Directors on the Board may
vary and will consist of not less than ten (10) Active Directors as defined
below in 111.3.1. Subsequently, the sitting Board may review and alter
the number of directors as desired for the optimum functioning of the
Association.
111.3 Categories of Directors:
Active Directors have full voting power to act on and carry out the business
of the corporation. An active Director is one who expresses and demonstrates
a willingness and availability to participate in Board activities, including,
but not limited to, regular attendance at Board Meetings.
Resource Directors, having a non-voting status, may be designated, without
restriction as to number, by the Board from the membership or community
at large, in recognition of their special skills or interest in working
to promote the purpose of the corporation from time to time as they are
able to lend their energies to selected programs and events.
Honorary Directors, having a non-voting status, to be appointed, without
restriction as to number, by the Mayor of the City of Portland, Oregon,
or by the Active Board of Directors in recognition of their services,
past or present, to the cause of improving relations between the people
of Russia and the United States.
III.4 Term of Office: The Active
Directors shall be appointed for a three-year renewable term. A Director
may be reappointed without limitation on the number of terms he or she
may serve. The Board shall appoint its own members. Directors unable to
complete their term of office should submit a letter of resignation to
the Board or a letter requesting a change of Board Category.
111.5 Vacancies: Vacancies on the Board of Directors
and newly created board positions will be filled by a majority vote of
a quorum of the Active Board members. The Board may nominate, or members
of the community may come forth or submit nominees for invitation to the
board based on willingness to serve and commitment to the corporation's
purpose.
111.6 Removal: Any Director may be removed, with or without
cause, by a vote of twothirds of the Active Directors.
111.7 Quorum: The attendance of five (5) Active Board
Members at a regularly scheduled Board meeting shall constitute a quorum.
111.8 Regular Meetings: The full Board of Directors regularly
schedules and holds meetings on the last Wednesday of every month, except
for the months of December and July (or as agreed on by the Board to accommodate
holidays and school breaks). All Board meetings are open to general membership,
as well as the general public.
111.9 Special Meetings: The President, when deemed necessary,
shall call a special meeting of the Board of Directors, and each call
for a special meeting shall be in writing or by telephone, with two (2)
days notice to members of the Board of Directors, and stating the purpose
of the special meeting.
III.10 Compensation: The Directors shall receive no compensation
for expenses from the corporation for their services in acting as Directors
of the corporation; provided, however, cash expenses incurred in carrying
out the purposes of the corporation shall, when approved by the Executive
Committee, be reimbursable, if the corporate net assets are sufficient.
The Board may authorize and reimburse travel expense for Board members
traveling on official PKSCA business.
111.11 Records: The Directors shall
maintain a complete record of all their business transactions, their minutes
and acts, and annually present a full statement to the Mayor of the City
of Portland, Oregon, showing in detail the condition of the affairs of
the corporation.
III.12 Committees: Standing
or temporary committees may be appointed, from its own members, or from
the public, by the Board of Directors from time to time, and the Directors
may invest such committees with such powers as it may see fit, subject
to such conditions as may be prescribed by the Board of Directors.
111.12.1 Executive Committee:
The Executive Committee will be comprised
of four (4) or more elected officers of the Active Board, including, but
not limited to the President, Vice President, Secretary, and Treasurer,
it shall have all the powers provided by statute except as especially
limited by the Board.
ARTICLE IV: OFFICERS
IV. I Term: All Officers of the corporation shall be
elected by the Directors from their numbers, except as hereinafter provided
and shall serve for a period of two years or until their successors have
been elected. The term of office shall be January I through December 31.
The president shall not serve consecutive terms.
IV.2 Number: Officers of the corporation shall be the President,
one, two or more Vice Presidents, a Treasurer, a Secretary, and such additional
Officers or Assistants as the Directors may appoint. The immediate past
President shall serve as an ex-officio member and advisor to the Executive
Committee. The Mayor of the City of Portland, Oregon and the Consul General
of the Russian Far East serving in Seattle, Washington, and/or San Francisco,
California, shall, ex-officio, be honorary members of the Board of Directors.
IV.3 Duties of Officers
IV.3.1 President: The President shall preside at all
meetings and shall sign, as president along with another officer, all
contracts and other instruments. The President may appoint a designee
to preside at selected meetings as appropriate or necessary. Upon election
of a new individual as President, the former incumbent shall automatically
become Director Emeritus for a period of one year with non-voting status
equivalent to an Honorary Director as specified in Article 111.3 of these
bylaws.
IV.3.2 Vice President(s): In the absence of the President,
a Vice President shall assume the duties of the President and assume such
duties assigned to him/her from time to time by the Board of Directors.
IV.3.3 Secretary:
The Secretary shall:
(a) keep records and minutes of all meetings
of the Board of Directors.
(b) sign, where required, all corporate
papers in conjunction with the President.
(c) correspond for the Association as directed
by the President.
In the absence of the Secretary, the Directors shall appoint one of its
members for the current meeting or function only.
IV. 3.4 Treasurer: The duties of the Treasurer shall be:
(a) the custodian of
all funds of the corporation, depositing such funds in banks designated
by the Board of Directors.
(b) to disperse funds
only as prescribed by the Directors or the Executive Committee, and in
no instance other than petty cash (under $100), except by bank draft
bearing the signature of either the President
or Vice President in addition to that of the Treasurer.
(c) in consultation
with the: President, to file an Annual Report with the State of Oregon
(Form CT-12--Charitable Activities Section,
Oregon Department of Justice), in accordance with
the Oregon Nonprofit Corporation Act, to be submitted no later than May
15th. The Corporation'sfiscal year shall
coincide with this submittal deadline.
ARTICLE V: CORPORATE INDEMNITY
This corporation will indemnify its officers and directors to the extent
required by Oregon law.
ARTICLE VI: AMENDMIENTS
TO BYLAWS
These bylaws may be amended or repealed, and new bylaws adopted, by the
Board of Directors by a majority vote of the directors present, If a quorum
is present. Prior to the adoption of the amendment, each Director shall
be given at least two days notice of the day, time, and place of the meeting
at which the proposed amendment is to be considered, and the notice shall
state that one of the purposes of the meeting is to consider a proposed
amendment to the bylaws and shall contain a, copy of the proposed amendment.
The Mayor of the City of Portland must also approve any changes to these
bylaws adopted by the Board.
|